Records Management Officer/Vital Statistics Registrar
Notary Public available during business hoursÂ Mon-Fri 9-4pm – This is a free service.
Joyce A. Grant
Town Clerk/Tax Collector
Elected 2012 (4 year term)
Office Hours: 9:00am – 4:00pm Monday – Friday
Phone: (845) 688-5004
Fax: (845) 688-2041
Clerk’s office now takes Credit/Debit Cards for all Municipal Payments. Dog Licenses, Tax Bills, Water Bills, Hunting Fishing Licenses, Peddler Permits, Marriage & Registrar Fees, Park Rentals, FOIL, Building Permits. Accepted at our window, through Snail Mail, Email, Fax or over the Phone.
Dog Licenses – All dogs age 4 months or older must be licensed in New York State.Â Rabies certificates are required at the time of licensing your dog.Â You can complete the Dog License Application Form and submit it to the Town Clerkâ€™s office along with a currentÂ Rabies Certificate, spaying/neutering certificate (if applicable), and the appropriate fee.Â The dog will be issued an identification tag which will remain with the dog for his lifetime.Â The license, however, MUST be renewed annually.Â Replacement tags can be purchased through the Town Clerkâ€™s Office for $3.
Marriage License Applications – In NYS – you must apply/signÂ a Marriage License 24 hr. before your ceremony & have your ceremony within 60 days of your application date. Â Applications for Marriage Licenses can be filled out at the Town Clerk’s office.Â An appointment is suggested by calling our office at 845-688-5004.Â Both parties MUST be present and have 2 proof of ID (one photo ID and Birth Certificate or Passport, etc).Â If previously married, must provide Divorce Decree.Â Fee $40.
NYS Law requires a marriage officiant to be a Minister of a church with a congregation that meets on a regular basis, a Magistrate or Judge, or a Marriage Officer appointed by the Town.Â We have two officiants you may call for your marriage needs..( If you acquire your marriage license in NYC – this is not required, since NYC Law recognizes online officiants as a legal marriage officer).
Ricarda O’ConnorÂ Â can legally witness your Marriage & signÂ your license, Â or perform the Ceremony. Fee $75.
845-688-5006 or email: firstname.lastname@example.org
Christopher Trent can legally witness your Marriage & signÂ your license, Â or perform the Ceremony. Fee $75.
845-663-3773 or email: email@example.com
For more info: NYS Dept. of Health- Getting Married in NYS
Certificate of Marriage Application – Must be filled out in person
Copies of Birth or Death records must be obtained in person at Town Clerk’s Office
REGISTERING TO VOTE – U.S. citizens 18 years of age and older are eligible to vote provided they are properly registered. Applications for voter registration are available at the Clerkâ€™s office or you may download a copy here and submit to Ulster County Election Board
Handicapped Parking Permits – The applicant and the medical doctor must complete the Handicapped Parking Permit form and submit it in person or by mail to the Town Clerk. Â The applicant must also present their NYS Driver License or Non-Driver License at the time of applying for the permit.Â Permits are issued either on a temporary basis of six months or a permanent basis of 5 years depending on the doctorâ€™s recommendation.
As a precaution to residents please be advised that while driving, parking permits should not be displayed from your rear view mirror as you may be ticketed for “obstruction of view”. Â Pursuant to NYS Traffic Law
Shandaken Parks Reservations – The Town Clerk’s office is responsible for all reservations made for all Town of Shandaken Parks. Call 688-5004 to make a reservation. Glenbrook, Parish Field & Big Indian Download Reservation Form
Application for Access to Records FOILÂ – Under the provisions of the NY Freedom of Information Law (FOIL), Article 6 of the Public Officers Law, you may request certain public records from the Town Clerks office. There is a 25cent fee per page copy.
COPIES OF PUBLIC RECORDS, LOCAL LAWS, ETC. Copies of Local Government Records are available at Town HallÂ for a fee of 25 cents per page.Â Â Zoning, Subdivision of Land and other Town Laws and Ordinances are also available for viewing or purchase at the Clerkâ€™s office.
TOWN BOARD MEETINGS Â The Town Clerk records the Minutes of all Regular and Special Meetings and Public Hearings of the Town Board. The Official Minutes are permanent records of the motions and resolutions presented and considered by the Town Board. The Town Clerk has the sole responsibility of recording minutes. Minutes are not verbatim accounts of what is said but rather, at a minimum,Â minutes must consist of a record or summary of motions, proposals, resolutions, action taken and the vote of each member.
GenealogyÂ - In recent years, genealogy has become one of the worldâ€™s most popular hobbies. Countless people around the world are actively engaged in some form of family research. Whether itâ€™s to satisfy a curiosity about oneself, provide children with a sense of who their ancestors were or to compile a medical history, people are trying to get in touch with their roots. Download Town of Shandaken App. for Genealogical Searches - Download NYS App. for Genealogical Services.
Vital records are the cornerstone of genealogical research, providing dates and locations of events in the life of an ancestor, as well as other useful data. And for those whose search leads them to the Town of Shandaken, these early vital records might just provide that piece of information about your ancestor youâ€™ve been seeking.Â
Peddler – VendingÂ Licenses – Download Peddler License Application In accordance with Shandaken Code 100-4, a Peddler License is required “for any person going from house to house or business to business or upon the public streets, roads, highways, sidewalks, parks and recreations ares… to sell or barter goods, wares or merchandise.” Â
Sporting Licenses – The Town Clerkâ€™s Office issues NYS DEC licenses during normal office hours.Â Licenses may also be purchased directly from the DEC online atÂ Â http://www.dec.ny.gov/permits/6101.html
EZ-Pass Tags – Now available at Town Clerks Office. More Info
Burning Permits - Yearly Ban on Open Burning is March 16 – May 14th as per NYSDEC. In accordance with the NYS Environmental Conservation Law sections 9-1105.5 and 9-1107 a burning permitÂ is required for all open burning in the Town of Shandaken. Free Burning Permits are issued at Town Clerk’s Office.
*Open Burning allowed for Tree Limbs with attached leaves – less than 6″ diameter & 8 feet length. (Small Piles, Yard cleanup), Organic Agricultural Waste, Liquid Petroleum Smudge Pots to prevent frost damage to crops.
*NOT ALLOWED – ILLEGAL – BANNED > NO BURNING OF HOUSEHOLD TRASH, LEAVES, OR PRESSURE TREATED LUMBER, NO PLASTICS OR ANYTHING BUT TREE LIMBS. More Info
New York City DEP Access Permits – Access permits for New York City lands and reservoirs are not issued by the Town of Shandaken.Â These permits may be obtained online atÂ Â http://a826-web01.nyc.gov/recpermitapp/
Health Shed – Lending Closet – The Town Clerk’s office has available to the public, donated health items. Walkers, Crutches, etc. Free for lending to Shandaken Residents.Â We are always seeking hard to find items such as Hospital Beds.
P.O. Box 67
Shandaken, NY 12480
|Town Clerk Staff|
Jacqui Guglielmetti, Deputy Town Clerk
Amie O. Goodrich, Deputy Town Clerk
The Town Clerk/Tax Collector’s Office is considered by many to be the center of Town Government and often provides the initial contact that residents have with local government. The Clerk’s Office is responsible for recording the business of Town government and also serves as a repository for a wide variety of Town documents. Historically, the Town Clerk is the Records Officer for the Town in addition to performing many other tasks that are required by State and local law or by the request of the Town Board. Some of the functions of this office includes election coordinator, issuance of dog licenses, hunting and fishing licenses,parking permits for the disabled and marriage licenses.
In Shandaken, the Town Clerk is also the Tax Collector and the Registrar of Vital Statistics. My Deputies and I encourage you to contact us with your questions, interests or concerns. 845-688-5004